Create an E-mail Signature in Outlook 2003

If Microsoft Word is your e-mail editor, see Word Help – Word offers many signature options. Follow these steps to add an automatic signature in Microsoft Outlook 2003.

1. In the main Outlook window, click Tools > Options and the Mail Format tab.
2. In the Compose in this message format list, choose the format you want to use with the signature.
3. Under Signature click Signatures, then New.
4. Enter a name in Enter a name for your new signature.
5. Under Choose how to create your signature, select an option and click Next.
6. Type the text in the Signature text box (you can also paste it from another document).
7. To change the paragraph or font formatting select the text and click Font or Paragraph (not available for plain-text messages).
8. To add an electronic business card (vCard), choose one under vCard options or click New vCard from Contact.
9. Click Finish.

Signature with a picture or logo

1. To send signatures with a picture or logo you must use Microsoft Office Word 2003 as your e-mail editor.
2. Click Tools > Options > Mail Format.
3. In Compose in this message format choose the format to use.
4. Under Signature click Signatures, then New, and enter a name.
5. Choose how to create the signature and click Next, then Advanced Edit. If asked whether to use an editor that is not part of Outlook, click Yes.
6. Design your signature. To add a picture or logo click Insert > Picture > From File. In Word, press SHIFT+ENTER at the end of each line – with ENTER only, recipients see the signature double-spaced.
7. Save your changes (click Yes), close the advanced editor and click OK.

Add the signature automatically

1. Click Tools > Options > Mail Format.
2. Choose the message format.
3. Under Signatures select an account and the signatures for new messages and for replies and forwards. You can use a different signature for each.